1. NAME
The name of the club is DOWNHILL SKI CLUB
INCORPORATED. 2. OBJECTS
The objects for which the Club is established are:
- a) The encouragement of amateur skiing, good
fellowship among skiers and the provision of
facilities and accommodation for skiers, snowboarders etc.
b) To engage in, develop or encourage the sports
of tramping and mountaineering.
c) For the purpose of enabling or facilitating
indulgence in the foregoing sports, to build,
purchase or otherwise acquire or provide and or
to maintain or improve club lodges or houses,
huts, storerooms, shelters or other buildings or
installations, roads and tracks, skiing grounds,
ski jumps, ski tows and other uphill transport,
skiing equipment or gear and facilities,
amenities or services of any kind whatsoever, or
to join with others in so doing.
d) To affiliate or become a member of or enter
into any other relation - whether involving
pecuniary obligation or not - with any
association or body having the national or
district control of any of the sports aforesaid.
e) To co-operate with the Department of
Conservation or other department, firm
or body or person interested in or concerned with
the provisions of accommodation, equipment or
facilities for persons taking part in the above
sports or concerned with the promotion thereof.
f) To acquire by purchase, lease, let, lend,
mortgage, charge or otherwise deal with any real
or personal property for or in connection with
any of the afore-said objects.
g) To contract with, employ or otherwise secure
the service of any person or persons for the
purpose of carrying out these objects.
h) To raise money in any manner for such objects.
i) To secure the payment of monies owing or to
become owing by the Club for the performance of
any of its obligations by mortgage, instrument by
way of security, debenture or pledge of all or
any of its property present or future or in any
other manner whatsoever.
j) To enter into any contracts deemed necessary
or expedient for any of the purposes aforesaid.
k) To do any other things in connection with the
aforesaid objects which the members shall from
time to time decide upon.
3. MEMBERSHIP
- a) Any person of the age of 16 years or over is
eligible to apply for membership but no person
under the age of 18 years shall be eligible for
any position on the Committee nor has any voting
power at general meeting.
b) Members shall comprise:
- i) Capital Entry Members Such members may
have family or single membership and
shall comprise: Original Members These
are members who joined the Club as a
family or single member before 1 January
1976 and paid as a capital contribution
$400 in the case of family membership and
$200 in the case of a single membership
and include members who joined as single
members and subsequently changed to
family membership prior to 1 January
1976.
ii) Ordinary members, either family or
single who joined the Club after 1
January 1976.
iii) Life members and Honorary Life
Members.
iv) Overseas members.
v) Family membership shall include, in
addition to the parents, all children of
their family who are aged under 25 on the
31st day of March in the current year and
who are registered with the Club.
vi )Sustaining members. Such members must
apply to the committee stating special
reasons for needing a sustaining
membership. They may not use club
facilities. They must reapply each year.
vii )Composite Life Family membership. A single membership may combine with a single life or single honorary life membership to form a family membership(as defined in rule 3 b v). This membership shall pay the same fees as an Ordinary Single member.
viii )Single Parent Family membership shall include, in addition to the parent, all children of his or her family who are aged under 25 on the 31st day of March in the current year and who are registered with the Club. It does not include families with two parents where one parent never uses the club's facilities. This membership shall pay the same fees as an Ordinary Single member.
c) Capital entry membership and ordinary
membership obtained prior to 21 March 1978 may be
transferable by way of gift subject only to the
approval of the transferee by the Committee.
Capital entry memberships once transferred revert
to ordinary membership status.
d) The total membership shall be limited to 254
family memberships or a combination of single and
family memberships equivalent to that limit (in
the calculation of which two single memberships
shall be the equivalent of one family membership)
subject to such limitations in numbers of any one
particular type, within the total stated, as the
Committee may from time to time place thereon.
4. ELECTION OF MEMBERS
- A candidate for membership must be proposed and
seconded by two financial members of the Club.
The election of every new member shall be
conditional upon his or her paying to the Club
within 14 days of being notified of his or her
election the entrance fee prescribed together
with his or her first year's subscription and, on
default, his or her membership shall lapse.
Children of family members under the age of 25
shall have priority in the event there is a
waiting list for membership.
5. HONORARY LIFE MEMBERSHIP
- Any member may in recognition of services
rendered to the Club be elected an Honorary Life
Member of the Club in general meeting. An
Honorary Life Member shall not be required to pay
any subscriptions.
6. RESIGNATIONS, INFRINGEMENTS OF RULES AND PENALTIES
7. OFFICERS
- a) The Club shall have the following officers:
- President
Immediate Past President
Club Captain
Secretary ) who need not be members
Treasurer )
Booking Officer
Maintenance Coordinator
b) The offices of Secretary and Treasurer may
be held by one person but save as aforesaid no
person shall be nominated for more than one
office at the one election. The Committee of the
Club shall consist of the officers and up to three
Committee members.
c) The Immediate Past President shall assume
office exofficio and the other members shall be
elected at the Annual General Meeting which may
also elect a patron if it thinks fit.
d) The officers and ordinary members of the
Committee shall remain in office from the
conclusion of the Annual General Meeting and
shall be eligible for re-election.
Notwithstanding anything hereinbefore contained
neither of the office of President or Club
Captain shall be held by the same person for more
than two consecutive years unless the members in
General Meeting decide that there are exceptional
reasons for such period as the members may
determine; but any one person shall not be
prevented from again standing for the office of
President or Club Captain after the space of one
year.
e) The Committee shall meet at such time and
place as it decides and subject to these rules
shall decide its own procedure. Four members of
the Committee shall be a quorum. The President or
in his absence the Chairman of the Committee,
shall have a casting vote but not a deliberative
vote.
8. NOMINATION FOR OFFICERS
- Candidates for election must be nominated in
writing signed by the candidate and two other
members and left with the Secretary prior to
the Annual General Meeting.
a) If there are fewer nominations than vacancies
then but not otherwise, the Chairman of the
Annual General Meeting shall call for further
nominations.
b) If an election is necessary it shall be by
ballot at the Annual General Meeting and an
equality of votes shall be resolved by lot. In a
ballot each member shall vote for the same number
of candidates as there are vacancies.
9. POWERS AND DUTIES OF COMMITTEE
- a) The affairs of the Club shall be managed by
the Committee who shall have the following
powers:
- i) control and management of the property
of the club.
ii) to raise the borrow monies and incur
such liabilities for the purposes of the
Club that may be necessary and to secure
the repayment of the sum by mortgage,
debenture or other charge upon the whole
or any part of the property or assets of
the Club.
iii) To appoint from its own members or
otherwise such committees or special
committees as it may deem necessary from
time to time to assist it in carrying out
its duties.
iv) To regulate and control the conduct
of all members of the Club.
b) The decision of the Committee on all matters,
questions and disputes whatsoever including the
construction or interpretation of any Rule shall
be final and conclusive subject only to an appeal
to a general meeting of members.
c) Club funds shall be deposited, banked or
invested in such a manner as the Committee
directs. All accounts shall be submitted to and
passed by the Committee before payment and all
payments shall be by cheque, signed by any two
officers of the Club who are members and who are
so authorised by resolution of the Committee.
d) The Committee shall have power to fill
vacancy, members so appointed shall retire at the
next Annual General Meeting.
10. INDEMNITY
- The officers of the Club and each and every one
of them respectively shall be fully indemnified
by the Club against any loss or damage, whether
direct or indirect or howsoever, arising from any
act or omission by any of them in the performance
of their said duties and the exercise of their
said powers.
11. COMMON SEAL
- The Common Seal shall be in the custody of the
Treasurer and shall be used or affixed only by
order of the Committee and in the presence of the
President and two other members of the Committee.
12 ENTRANCE FEES AND SUBSCRIPTIONS
- Entrance fees shall be as determined by the
members in Annual General Meeting.
Every member other than Honorary Life Members and
Life Members shall pay to the Club an annual
subscription which shall be determined by the
members in Annual General Meeting.
Children of family members under the age of 25
who apply for membership in their own right shall
not be required to pay an entrance fee.
13. CLUB YEAR
- a) The Annual General Meeting shall be held not
later than the 31st day of March annually for the
purpose of:
- i) Receiving the President's Report,
Balance Sheet, Income and Expenditure
Account for the past year and the
Auditor's Report.
ii) Election of Officers of the Club for
the ensuing year.
iii) Election of auditor.
iv) General Business.
b) At any General Meeting, no business other than
that stated on the order paper shall be
transacted unless notice thereof is given in
writing to the Secretary at least 21 days prior
to the meeting. The Secretary shall by ordinary
post send to each member a copy of the order
paper and notice of the date of the meeting at
least fourteen days before the date thereof.
c) A quorum at all General Meetings shall consist
of at least fifteen members eligible to vote.
d) A special meeting of the Club shall be
convened by the Secretary within twenty eight
days after receiving a requisition signed by not
less than ten members. Fourteen days notice must
be given to members stating the business for
which the meeting is called.
- i) Only those present at the meeting may
vote. The husband and wife of an ordinary
Family Membership or any two of husband
and wife and registrant over 18 years of
age of a Capital Entry Family Membership,
shall have one vote each. Holders of
Single Membership or Single Parent Family
Membership shall have one vote.
ii) No member whose financial commitments
to the Club are in arrears shall be
entitled to vote.
iii) The voting at all General Meetings
on all matters (except those otherwise
provided herein) shall be taken by a show
of hands unless any two members entitled
to vote demand a ballot in which case the
voting shall be by ballot.
iv) Every question shall be decided by a
majority of votes unless otherwise
provided and in the case of an equality
of votes the Chairman shall have a
casting vote as well as a deliberative
vote.
14. AMENDMENT OR ALTERATION TO RULES
- The Rules of the Club shall not be altered, added
to or rescinded except on a vote of a majority of
two thirds of the members present at any Annual
General Meeting or Special General Meeting duly
convened. Notice of any proposed alteration,
addition or rescission must be given in writing
to the Secretary of the Club at least 21 days before
the date of such
meeting and such notice shall either include full
details of the proposed alteration or give a
summary of the same, but if each notice gives
only a summary then it shall also state that
members may obtain copies of the proposed
alterations from the office of the Secretary on
application. No addition to or alteration or
rescission of the rules shall be approved if it
in any way affects Rule 15.
15. WINDING UP
- a) The Club shall be wound up if a Special
General Meeting duly convened for that purpose
resolves that the Club be wound up. NB only a
bare or simple majority is required to pass a
resolution to wind up.
b) Any such resolution shall have no effect until
confirmed at a subsequent Special General Meeting
convened for that purpose and held not earlier
than thirty days after the date on which the
resolution so to be confirmed was passed.
c) Upon the winding up of the Club the whole of
its surplus funds, property and assets available
after payment of all liabilities, other than
members' capital contribution shall be applied;
Firstly, to the repayment of existing members'
capital contribution and if the balance available
is insufficient for payment in full, then to the
repayment of existing members with capital
contributions pro rata; and Secondly, after
repayment of all capital contributions the
balance, if any, shall be donated or transferred
to a similar association with comparable aims and
objectives.
d) No addition or alteration to Rule 15 shall be
approved without the prior approval of the Inland
Revenue Department.
16. NOTICES
- Every notice required to be given to the members,
or any of them, shall be deemed to have been duly
delivered if posted in a pre-paid letter
addressed to them at their last address, and/or
emailed to them at their last email address, known to
the Club.
17. BOOKING PRIORITIES
- a) Except during School Holidays (the
period when primary or secondary schools are
closed):-
- i) All members shall have first priority
booking rights throughout the season
provided at least 7 days notice is given
to the Booking Officer.
ii) Guests shall have second priority
until 7 days prior to the date required
by the accompanying member.
b) During the School Holidays, subject
to giving 7 days notice to the Booking Officer:-
c) All bookings are subject to rules made from
time to time by the committee and printed on the
back of the booking slip and posted on the club's
web site.
18. CANCELLATION FEES
- Where any person cancels any lodge accommodation
a cancellation fee of such a sum as shall be
determined from time to time by the Committee
shall be charged.
19. CLUB MANAGEMENT & STRATEGIC PLANNING
- Each Committee will research, consult and develop
a three year strategic plan before 31 March of
the incoming year.